Digital Playbooks FAQ - Your Key to Operational Excellence

General

A Playbook is like a recipe book for simple & repeatable processes, guiding teams on what to do and in what sequence, for specific situations. After creation they look like a prescribed guide of tasks for multiple roles to collaborate on.

All functions and teams in an organization can use Playbooks effectively. Playbooks offer consistency and scale for differing business situations since they are often pre-designed and pre-approved.

A Template is a Playbook Framework that includes a set of activities/tasks with details on roles, durations, and weightages.

Triggers are rules that define conditions for automated assignments. By setting up a Trigger, teams can plan for automated assignment of Playbooks, ensuring that the right resources and actions are initiated for predefined conditions (including dates).

Users can view their tasks under their Task List (on the platform). Alternately, they can also expand a particular Playbook and access and complete tasks there.

Task Management tools are built for Complex Projects, which need to be created from scratch every time, consume time and need knowledge depth. Playbooks are built for Simple Repeatable Processes, that occur multiple times and are simple to use and track. And can hence get auto allocated basis pre-defined conditions.

Project Management Tools are built to monitor execution of a complex process in great detail. Playbooks are built for Managers, Leaders and Organizations who care for:

  1. Scale – Can Automatically be spawned off for hundreds of teams via appropriate Triggers
  2. Standardization – Leaders can define create specific things to be done in a specific sequence
  3. Knowledge Transfer – New Team members can quickly get inducted into multiple Playbooks
  4. Improvement Feedback Loop – An improvement, introduced to a template, then rolls down to all further deployments of the Playbook

Implementation

Instantly post registration. Registered users can immediately start creating and assigning Playbooks manually and using existing date-based triggers. If data from third party systems are needed to automate Playbooks, then timeline could vary, and need to be discussed individually.

Not Yet. A Self Signup service will be launched early 2024. For now, please contact our team for help to get setup quickly. Reach out to new@smartkarrot.com

After signup, one would need to provide user data in a single XL sheet – which would include name, email ids and a few other fields. This can be uploaded to our platform within 1 Business Day, post which you can start using Playbooks without any other data requirements. Or, once an Admin is created, that role can create the rest of the users online.

For Packages “Growth” and above, SmartKarrot leverages the power of REST APIs to establish smooth data flow and seamless integration with other systems. This capability allows flexible connectivity with various systems, enabling information exchange and allowing triggers to be created based on the received data.

Pricing & Terms

We do provide Free Trials on request, after an initial call. Please contact us to initiate.

Yes. Every tier has a limit on the number of users available. Additional users can be added at a very nominal rate, also specified on the Pricing page.

Of course. Please contact us at any point in your journey should you want to change your subscription.

Yes, we have both Monthly and Annual Pricing available on the Pricing Page.

Helping you achieve more.

consistent

Consistent

Prescribed activities lead to better outcomes.

flexible

Flexible

Configure templates to fit your workflow style.

efficient

Efficient

Save time with pre-defined tasks and team guidance.

scalable

Scalable

Achieve more with your existing team.

Playbooks for success

Standard processes, faster.

A leader in retail analytics achieved an 18% reduction in onboarding time by implementing Playbooks across multiple roles.

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